20140506 - Andalusia City Council Meeting - May 6 2014
Date: 2014-05-06 Type: Regular Meeting
Quick Summary
Council approved the April 15 and April 21 meeting minutes. The auditor presented the fiscal year audit; the council voted to accept and approve the audit and enter it into the minutes. Council authorized the clerk to negotiate local financing so the purchase of two tractors (with trade) does not exceed $60,000 over five years. A motion to adopt Resolution No. 201405 for $135,000 in outside agency funding (two quarters) was made and seconded; no vote is recorded in the excerpt.
Key Decisions
- Motion by Mr. Powell, second by Ms. Griffin to approve the regular meeting minutes of April 15 and the special meeting minutes of April 21; all in favor (raised right hand) — approved.
- Motion by Mr. Mount, second by Mr. Wells to accept and approve the annual audit as presented and enter it into the meeting minutes; all in favor (raised right hand) — approved.
- Motion and second to authorize the city clerk to negotiate local bank financing for the purchase (with trade) of two tractors so that the total financing does not exceed $60,000 over five years; all in favor (raised right hand) — approved.
Notable Discussion
- Auditor reported the city received about $500,000 less in capital grants in 2013 versus 2012; overall revenue decreased ~0.1% and expenses increased ~1.3%.
- Auditor and council noted the community-funded ‘miracle field’ cost in excess of $600,000.
- Public works received three bids for two tractors (Sun South, First Choice Kubota, Cotton Tractor Co.); Cotton Tractor Co. bid $53,000 with trade.
- Leasing proposals include annual hour limits (e.g., 600 hours/year) and potential per-hour charges if exceeded; council favored local financing/purchase over leasing.
- Staff noted existing tractors need approximately $12,000 in repairs and recommended surplusing and selling them if new tractors are purchased.
Action Items
- Enter the accepted audit report into the city council meeting minutes.
- Record approval of the April 15 and April 21 meeting minutes.
- City clerk to negotiate local bank financing for purchase of two tractors (with trade) so total financing does not exceed $60,000 over five years.
- Staff to pursue surplusing and sale of existing tractors if new tractor purchase is completed.
- Follow up on Resolution No. 201405 (outside agency funding $135,000 for two quarters) — motion made and seconded; confirm vote/outcome (not recorded in excerpt).