20160315 Andalusia City Council Meeting March 15 2016
Date: 2016-03-15 Type: Regular Meeting
Quick Summary
Council suspended the rules to take up two ordinances and associated contracts together. The council adopted ordinances 2016.01 and 2016.02 (motion, second; vote by raising hands — carried). The council approved the Big Mike’s lease and authorized the mayor to execute it (motion, second; vote by raising hands — carried). The Clark Theater contract was discussed (inspection/management provisions noted) and a motion to approve/authorize execution was requested.
Key Decisions
- Suspended council rules to consider two ordinances and their related contracts together.
- Adopted Ordinance 2016.01 and Ordinance 2016.02 (motion and second; vote by raised hands — carried).
- Approved the Big Mike’s lease and authorized the mayor to execute the lease on behalf of the City (motion and second; vote by raised hands — carried).
Notable Discussion
- Big Mike’s lease terms described: 11-year term; city to renovate first floor; tenant to pay $100,000 upon execution; tenant to pay $2,500/month for 120 months; tenant to receive a 2% credit of gross sales against collected sales tax applied to building value; option to purchase building for $1 after fulfilling terms over 11 years.
- Clark Theater contract noted as significantly different; during refurbishment the theater operation will be managed by the current company, and the city contract includes plenary rights for inspection and requirements for professional, clean operation.
- Architectural work has been done and bids for refurbishment have been solicited; bid openings expected the last week of the month; pre-bid meetings included local contractors.
Action Items
- Mayor to execute the approved Big Mike’s lease on behalf of the City.
- Proceed with planned refurbishment bid process (open bids as scheduled) and move forward with renovation depending on bid results.
- Ensure bid documents and procurement process address participation/identification of local contractors, subcontractors, and suppliers as discussed.
- Bring the Clark Theater contract forward for motion/approval and mayoral authorization (motion requested in meeting excerpt).