20160816 Andalusia City Council Meeting
Date: 2016-08-16 Type: Regular Meeting
Quick Summary
Council approved the August 2, 2016 meeting minutes. The council adopted Resolution 2016-32 to approve appropriations for the South Three Notch Street project and will send the resolution and required check to Montgomery; the contractor (Ygrass) is expected to begin within 30 days of state notification. Council declared an old curb-and-gutter machine surplus via Resolution 2016-33, approved an Alabama ABC license for Ducks Unlimited, adopted abatement Resolution 2016-34, approved Human Resources Memorandum HR 2016-002 (exchanging a code enforcement officer position for a lead communication officer), and authorized up to $10,000 (with a possible additional $5,000 overrun) from capital funds to complete an extra 400 ft of the west side sidewalk.
Key Decisions
- Approved minutes of the August 2, 2016 meeting (motion, second; hand/voice vote).
- Adopted Resolution 2016-32 approving appropriations for the South Three Notch Street project and to remit the city’s matching funds/check to Montgomery (motion, second; hand vote).
- Adopted Resolution 2016-33 declaring the city’s old curb-and-gutter machine surplus for sale (motion, second; hand vote).
- Approved the Alabama Alcoholic Beverage Control Board license application for Ducks Unlimited Incorporated for their annual event (motion, second; hand vote).
- Adopted Resolution 2016-34 addressing two grass/weed abatement issues (motion, second; hand vote).
- Approved Human Resources Memorandum HR 2016-002 to exchange a code enforcement officer position for a lead communication officer (motion, second; hand vote).
Notable Discussion
- South Three Notch Street project: many years of work; State DOT will notify contractor and contractor has 30 days to commence work; Ygrass reported as the winning contractor and expected to be anxious to begin; project expected to be underway by end of September.
- The surplus curb-and-gutter machine was purchased used a few years ago, has served some work, and is now of no use to the city.
- Ducks Unlimited’s ABC license is for a one-time event to serve wine/beer at their annual event; no prior problems reported.
- West-side sidewalk project reached funding limit; engineers requested approval to complete the final ~400 ft at an estimated $10,000 extra, with an acknowledged potential $5,000 contract overrun.
- Council member requested that, for future projects, engineers notify the mayor and council promptly when cost issues arise rather than at project completion.
Action Items
- Send adopted Resolution 2016-32 and the required city check to Montgomery (State DOT) to trigger contractor notification.
- Process and publicize the surplus declaration (Res. 2016-33) and prepare the curb-and-gutter machine for sale/removal from city lot.
- Authorize and record the Alabama ABC license for Ducks Unlimited Incorporated for their annual event.
- Implement HR Memorandum HR 2016-002 to exchange the code enforcement officer position for a lead communication officer.
- Allocate up to $10,000 from the capital account (with awareness of a possible additional $5,000 overrun) to complete the remaining ~400 ft of the west-side sidewalk.
- Record approval of the August 2, 2016 meeting minutes in the official minutes.