20170502 Andalusia City Council Meeting May 2 2017
Date: 2017-05-02 Type: Regular Meeting
Quick Summary
Council approved the April 18, 2017 meeting minutes and authorized capital purchases of computers, chairs and a projector (total $23,648.99) from the capital fund. The council approved contracting Carter Electronic Services LLC to replace city-hall security and camera systems, allocated $1,500 from contingency to the El human rodeo association, adopted a resolution to seek the Attorney General’s opinion on a South Central Mental Health Board appointment, and adopted Resolution 2017-12 authorizing financial arrangements for 2017 school capital projects secured by the education sales tax.
Key Decisions
- Approved the April 18, 2017 meeting minutes (motion, second; vote by raised hands).
- Approved purchase of Dell computers ($22,249.20) and chairs/projector ($1,399.79), total $23,648.99, to be paid from the capital fund (motion, second; carried by raised hands).
- Allocated $1,500 from the contingency fund to the El human rodeo association (motion, second; carried).
- Adopted a resolution authorizing the mayor to seek the Attorney General’s opinion concerning appointment to the South Central Mental Health Board (motion, second; carried).
- Approved contracting Carter Electronic Services LLC to replace the city-hall security system (estimated $7,973.10) and approved replacement/upgrade of the city-hall camera system (estimated $8,500), with funding from the capital account (motions, seconds; carried).
- Adopted Resolution 2017-12 authorizing financial arrangements for 2017 capital projects for Andalusia City Schools; repayment to be secured by the education sales tax per Ordinance 201303 (motion, second; vote indicated unanimous).
Notable Discussion
- Computers, chairs and projector cited as available on the state bid list; recommendation made to purchase from state bids.
- Security system contract noted as having no support agreement; any support to be billed hourly at $45 plus materials.
- Item 5B (request for payment to outside agencies) was deferred due to a question about one of the requests and will be addressed at the next meeting.
- School board letter and timeline discussed: plans to let bids in mid-June and stage stadium work to allow continued use during construction.
Action Items
- Enter approval of the April 18, 2017 meeting minutes into the record.
- Process purchase and payment of computers, chairs and projector from the capital fund.
- Execute contracts with Carter Electronic Services LLC for city-hall security and camera system replacements; draw funds from capital account.
- Allocate $1,500 from the contingency fund to the El human rodeo association.
- Mayor to request an Attorney General opinion regarding the South Central Mental Health Board appointment.
- Implement Resolution 2017-12 financial arrangements for Andalusia City Schools, using education sales tax as the repayment source.