20180220 Andalusia City Council Meeting February 20 2018
Date: 2018-02-20 Type: Regular Meeting
Quick Summary
Council approved the minutes as presented. Ordinance 2018-01 was adopted declaring the ground floor of the First National Bank building surplus and Resolution 2018-07 authorizing a lease with Milky Moves (referred to as ‘Milky Moose’ in the transcript) was adopted. Ordinance 2018-02 (school capital project financing) was adopted after suspending rules. Council unanimously approved awarding a CAD dispatch system contract to Southern Software, Inc. for $63,643 and purchasing a server (~$4,757.16), with $24,000 ADECA reimbursement to replace capital funds.
Key Decisions
- Approved meeting minutes as presented (voice/hand vote).
- Adopted Ordinance 2018-01 declaring the ground floor of the First National Bank building surplus (unanimous vote).
- Adopted Resolution 2018-07 authorizing a lease with Milky Moves (referred to as ‘Milky Moose’ in transcript) for the ground floor (unanimous vote).
- Suspended rules and adopted Ordinance 2018-02 concerning school capital project financing (unanimous roll-call/hand vote).
- Authorized entering agreement with Southern Software, Inc. for a CAD dispatch system for $63,643 and to purchase a server for approximately $4,757.16, with funds taken from the capital account and a $24,000 ADECA reimbursement to restore that portion of capital funds (approval unanimous, contingent on attorney review).
Notable Discussion
- This meeting was the council’s second meeting in February; council typically meets the first and third Tuesdays with a 5:00 PM workshop and 6:00 PM regular session.
- The surplus declaration applied specifically to the ground (first) floor of the former First National Bank (Timmerman Building), not the entire building.
- Council discussed using ADECA grant funds ($24,000) to reimburse the capital account after paying upfront costs for the CAD system; attorney review of the contract was requested.
- Council chose to suspend the rules to take final action on the school financing ordinance during the first reading.
Action Items
- Record approval of the meeting minutes in the official minutes.
- Enter Ordinance 2018-01 (ground floor surplus declaration) into the record and proceed with associated surplus property actions.
- Execute Resolution 2018-07 lease authorization and proceed to finalize lease with Milky Moves (as named in the resolution/transcript).
- Finalize and record adoption of Ordinance 2018-02 (school capital project financing) per the vote taken.
- After attorney review, authorize and execute contract with Southern Software, Inc. for $63,643 and purchase the server (~$4,757.16); process ADECA $24,000 reimbursement into the capital account.