20181002 Andalusia City Council Meeting October 2 2018
Date: 2018-10-02 Type: Regular Meeting
Quick Summary
Council voted to reappoint Gary Smith to the at-large regional airport authority slot and approved several resolutions: 2018-39 (purchase of a 2019 SUV), 2018-40 (36-month golf cart lease), 2018-41 (turf equipment award), 2018-42 (OCAP sales/use tax exemption), 2018-005 (uniform contract), and considered Resolution 2018-43 to surplus a 2004 Dodge Caravan. Motions on each item were made, seconded, and the council indicated approval by voice/hand vote.
Key Decisions
- Council voted to reappoint Gary Smith to the at-large appointment on the regional airport authority (nomination submitted for required approvals).
- Resolution 2018-39 approved: accept bid from J.M. Jackson Chevrolet Buick for a 2019 sport utility vehicle for Parks & Recreation (local preference applied).
- Resolution 2018-40 approved: award golf cart contract to Alamaha Golf Cars (Smyrna, GA) — 36-month lease at $1,155/month.
- Resolution 2018-41 approved: award turf equipment bid to Beard Equipment Company after rejecting a lower bid that did not meet engine-size specifications.
- Resolution 2018-42 approved: exempt Organized Community Action Program (OCAP) from the City of Andalusia sales and use tax in the city’s service area.
- Human Resources Resolution 2018-005 approved: award city uniform contract to Universe at $32,051 (lowest responsive bid).
Notable Discussion
- J.M. Jackson’s bid for the SUV was the lowest aside from the state bid list and received local preference because it was within 3% of the state list.
- The lower bid for turf equipment (Jerry Paint Turf & Irrigation) was rejected because the bid specified an engine smaller than requested.
- The approved golf cart lease rate is lower than the city’s current monthly payment for the same number of carts.
- OCAP requested exemption after no longer being under the United Way umbrella.
- The surplus vehicle is a 2004 Dodge Caravan formerly used by the Department of Regional Services Adult Activity Center; two new vans were recently purchased.
Action Items
- Submit Gary Smith’s at-large reappointment to the appropriate county/regional approval bodies as required.
- Execute contracts and leases as approved (J.M. Jackson SUV, Alamaha golf cart lease, Beard Equipment turf equipment).
- Process OCAP sales and use tax exemption for the city’s service area as adopted in Resolution 2018-42.
- Finalize and execute the uniform contract with Universe per Human Resources Resolution 2018-005.
- Surplus the 2004 Dodge Caravan per Resolution 2018-43 (process disposal/transfer according to city policy).