20181106 Andalusia City Council Meeting November 6 2018
Date: 2018-11-06 Type: Regular Meeting
Quick Summary
Council approved the October 16, 2018 minutes. They authorized a settlement payment of $3,468.77 and approved a $33,000 real estate sales contract for two Meadow subdivision lots. The council approved the Candyland event budget (total ~$96,000; city share presented as ~$60,000+), adopted Resolutions 2018-45 and 2018-46 for leisure equipment leasing/purchases, adopted Resolution 2018-47 of appreciation, and moved the second December meeting to December 17.
Key Decisions
- Approved minutes of the October 16, 2018 meeting (motion, second; approved by hand/voice vote).
- Authorized settlement payment and attorney authority to finalize a claim and appropriate $3,468.77 for payment (motion, second; approved by hand/voice vote).
- Authorized signing of a real estate sales contract to purchase two lots in the Meadow subdivision for $33,000 (motion, second; approved by hand/voice vote).
- Approved the Candyland event budget (total presented as $96,000) and designated capital items to the capital fund with remaining needs covered from contingency; city underwriting estimated at about $60,000+ (motion, second; approved).
- Adopted Resolution 2018-45 to lease leisure services equipment (only qualifying bid: Beer Equipment Company; 48-month lease for $3,304.73) (motion, second; approved).
- Adopted Resolution 2018-46 to purchase four pieces of leisure services equipment from Beer Equipment Company and Southeast Equipment Company with funds from the capital account (motion, second; approved).
Notable Discussion
- City attorney reported reaching a proposed settlement during trial and requested authority to finalize and pay the specified amount.
- Christy Duffy (Heritage/Chamber) presented the Candyland budget; council noted the event’s growth and that ticket/sponsor income reduces the city’s net underwrite to roughly $60,000+.
- Council discussed funding sources for Candyland costs, designating capital items to capital fund and other costs to contingency.
- For Resolution 2018-45 the only qualifying bid was from Beer Equipment Company.
- Resolutions and purchases for leisure services equipment will draw from the capital account as stated in the resolutions.
Action Items
- Enter approval of the October 16, 2018 minutes into the meeting record.
- Execute settlement documents and appropriate $3,468.77 from contingency to pay the settlement; authorize city attorneys to finalize the claim.
- Sign the real estate sales contract for the two Meadow subdivision lots and complete purchase for $33,000.
- Process Candyland budget approval: designate capital items to capital fund and charge remaining costs to contingency as incurred through December.
- Execute lease per Resolution 2018-45 (Beer Equipment Company) and complete purchases per Resolution 2018-46; draw funds from the capital account.
- Prepare and distribute copies of Resolution 2018-47 of appreciation to Andalusia Electric participants and send accompanying letters.