20190402 Andalusia City Council Meeting April 2 2019
Date: 2019-04-02 Type: Regular Meeting
Quick Summary
Council approved the March 19, 2019 meeting minutes. Council adopted a resolution accepting the low bid of $268,850 for the 2019 CDBG resurfacing project and a separate low bid of $560,500 for additional city-funded street paving, with specified funding sources. The council authorized execution of documents related to Series 2019 A/B bonds (Resolution 2019-11), approved Ordinance 2019-01 for the July 2019 sales tax holiday, and approved a $43,800 capital appropriation for Christmas decorations. Votes were taken by hand/voice (members raised right hands to indicate approval).
Key Decisions
- Approved minutes of the March 19, 2019 meeting (motion by Mr. Mount, second Mr. Griffin; all in favor, indicated by raising right hand).
- Adopted resolution approving the low bid of $268,850 for the 2019 Community Development Block Grant (CDBG) resurfacing project; noted $76,000 matching funds to come from capital (resolution referenced as 2019-10; motion and second; vote in favor by raising right hand).
- Adopted resolution to award low bid of $560,500 for additional city-funded street resurfacing (low bidder Bullard Excavating); proposed funding: $150,000 gas fund, $250,000 resurfacing account, $160,000 capital (resolution referenced as 2019-10 for street project; motion and second; vote in favor).
- Adopted Resolution 2019-11 authorizing execution of documents related to issuance/lease for Series 2019 A/B bonds (motion by Mr. Powell, second Mr. Wells; vote in favor).
- Approved Ordinance 2019-01 (second reading) to exempt certain covered items from municipal sales and use tax during the state-authorized sales tax holiday (third full weekend in July 2019); motion and vote in favor.
- Approved a $43,800 transfer from capital funds for a Christmas beautification project (motion by Mr. Wells, second; all in favor).
Notable Discussion
- Bids were opened for the CDBG resurfacing project; three bidders submitted bids and the low bid ($268,850) was below budget.
- City engineer reviewed the bids and a resolution approving the low bid was prepared for council consideration.
- Council discussed coordinating the CDBG grant resurfacing with additional city-funded paving to complete more streets at the same time.
- Staff explained funding sources for the additional paving and for the CDBG matching funds.
- Ordinance 2019-01 (sales tax holiday) was explained as the annual municipal adoption of the state-authorized sales tax holiday (July 18–21, 2019).
Action Items
- Enter approval of the March 19, 2019 meeting minutes into the record.
- Execute contract documents to award the CDBG resurfacing contract to low bidder (bid $268,850) and record matching funds allocation ($76,000 from capital).
- Execute contract documents to award the additional city-funded paving contract (bid $560,500) and allocate funds: $150,000 gas fund, $250,000 resurfacing account, $160,000 capital.
- Authorize and execute documents related to Series 2019 A/B bond issuance per Resolution 2019-11.
- Implement Ordinance 2019-01 for the July 2019 sales tax holiday.
- Transfer $43,800 from capital funds for the Christmas beautification project.