Andalusia City Council Meeting February 21, 2023
Date: 2023-02-21 Type: Regular Meeting
Quick Summary
The council approved the Feb. 7, 2023 meeting minutes. Resolutions adopted included declaring surplus property for public auction (Res. 2023-08), nuisance abatements (Res. 2023-09), approval of IT infrastructure purchases using COVID relief funds (Res. 2023-10), and declaring the District 4 council seat vacant (Res. 2023-11). The council authorized the mayor and city clerk to execute a contract with event planner Douglas Frazier (Art of the Game). A motion was made to contribute $1,500 from contingency to the Alabama Junior Rodeo Association with a requested safety seminar for youth.
Key Decisions
- Approved the minutes of the February 7, 2023 meeting (motion by Mr. Nix; second by Mr. Powell; approved by hand/voice vote).
- Adopted Resolution 2023-08 declaring listed equipment/vehicles from Fire, Planning & Development, Police, and Public Works surplus to be sold at public auction; net proceeds to return to the city’s account (motion by Mr. Mount; second by Ms. Griffin; adopted).
- Motion made to contribute $1,500 from the contingency fund to the Alabama Junior Rodeo Association with the understanding they provide a safety seminar for younger participants (motion recorded).
- Adopted Resolution 2023-09 declaring specified properties nuisances and authorizing abatement (motion made and seconded; adopted).
- Adopted Resolution 2023-10 authorizing purchase of information technology infrastructure using COVID-19 public health emergency funds under applicable federal rule (motion made and adopted).
- Authorized the mayor (and city clerk) to execute a contract with event planner Douglas Frazier, Art of the Game, for event recruitment/management at $3,500/month plus pre‑approved expenses; contract terminable by either party with 30 days’ notice (motion made, seconded, and approved).
Notable Discussion
- Surplus list comprises roughly ten items of equipment and vehicles from multiple departments and will be sold at public auction with net proceeds returned to the city.
- The event-planner contract is intended to recruit entertainment to city parks and venues to promote Andalusia as a destination; contract terms include $3,500/month plus expenses and a 30-day termination clause.
- The IT infrastructure purchase is proposed to be funded from COVID-19 public health emergency relief funds under applicable federal regulations.
- The proposed $1,500 contribution to the Alabama Junior Rodeo Association is intended to support an event expected to bring visitors to town and includes a requested youth safety seminar.
Action Items
- Enter the approved February 7, 2023 minutes into the city council record.
- Proceed to advertise and conduct public auction(s) for the surplus equipment/vehicles listed in Res. 2023-08 and remit net proceeds to the city’s account.
- Execute the contract with Douglas Frazier (Art of the Game) and process monthly payments and pre-approved expenses per the contract terms.
- Implement nuisance abatement measures for properties identified in Res. 2023-09.
- Complete procurement and deployment of approved IT infrastructure using designated COVID-19 relief funds as authorized in Res. 2023-10.
- Follow up on procedures related to the declared vacancy for District 4 per Res. 2023-11.